Modern Apprenticeship Management

Apprentage is the intelligence and compliance backbone for modern Registered Apprenticeships and pre‑apprenticeship pathways. It unifies program administration across the full lifecycle — from candidate intake and pre‑apprenticeship readiness through registered apprenticeship completion — automates federal and state reporting, and turns everyday program data into real‑time workforce intelligence. Sponsors, employers, training providers, and workforce boards can see outcomes clearly, act decisively, and scale what works.

Built for regulators, practitioners, and system integrators—Apprentage delivers audit‑ready evidence capture, role‑aligned workflows, and analytics aligned with WIOA Title I‑B, TEGL 19‑16, and 29 CFR Parts 29 & 30, including pre‑apprenticeship readiness and conversion tracking.

At a glance: Audit‑ready WIOA/DOL reporting with automated KPIs (pre‑apprenticeship readiness & conversion, retention, Gini, avg hrs/user, employer ROI), equity dashboards, predictive alerts, and prescriptive 30/60/90 playbooks.

Pre‑Apprenticeship Value

Treat pre‑apprenticeships as the first auditable phase of the apprenticeship lifecycle. Use the same data model, workflows, and KPIs across phases to shorten transitions and improve outcomes.

Key benefits

• Aligned standards — Map pre‑apprenticeship curricula and RTI to registered apprenticeship competencies so learning "stacks" into the formal program.
• Continuous learner record — Agreements, RTI, and OJT experiences are captured once and carried forward, reducing re‑entry and speeding onboarding.
• Compliance & braided funding — PIRL‑compliant capture from day one simplifies reporting and supports braided funding strategies.
• Readiness & progression metrics — Standard readiness scores, milestone flags, and barrier tracking identify apprenticeship‑ready candidates.
• Operational efficiency — A single platform reduces administrative handoffs and preserves data integrity during transitions.
• Employer alignment — Co‑design pre‑apprenticeships with employers using the same standards as registered programs to increase hire‑readiness.

Apprentage Reporting Protocol

Compact, auditable reporting that converts program and pipeline data into compliance‑ready intelligence.

Protocol highlights

• Standardized ingestion — Normalize IDs & timestamps, deduplicate, and validate participant records.
• Core KPIs — Retention time‑series, completion/approval rates, equity (Gini & top‑X), and employer ROI.
• Risk classification — Threshold‑based flags and early‑warning alerts to prioritize cohorts for intervention.
• Visuals & exports — Scatter plots, retention curves, employer heatmaps, quadrant risk charts; exportable CSVs and figures for reports.
• Compliance mapping — Map every KPI to WIOA §116, TEGL 19‑16, ETA templates, and regulatory reporting formats.
• Actionable outputs — Executive summary, cohort×employer highlights, KPI tables, and 30/60/90 playbooks with named owners.

Purpose & Scope

To provide a unified reporting standard that:

• Automates data ingestion and validation across apprenticeship partners.
• Surfaces retention, engagement, and equity insights in near‑real time.
• Generates WIOA‑compliant analytics for submission to ETA‑9173 and ETA‑9179.
• Produces audit‑ready dashboards and reports for program teams, sponsors, and regulators.

Methodology (Condensed)

1. Ingest & Validate — Normalize program identifiers and timestamps; deduplicate and reconcile participant records; calculate aggregates (users, total hours, avg hrs/user).
2. Compute Core KPIs — Month‑over‑month retention, completion/approval rates, Gini and top‑X% equity indicators, employer contribution shares, and composite ROI models.
3. Classify & Flag Risks — Apply early‑warning rules (see thresholds) to highlight cohorts requiring attention and intervention.
4. Visualize & Export — Generate scatter plots (Gini vs hours), retention curves, employer heatmaps, and equity‑retention quadrants; export CSVs, dashboards, and compliance visuals.
5. Synthesize — Produce executive summaries, cohort×employer analyses, KPI tables mapped to WIOA/TEGL metrics, and 30/60/90‑day remediation playbooks with owner accountability.

Key Thresholds

• High‑Performing: avg hrs/user ≥ 1500 and Ret2 ≥ 60%.
• Low‑Performing: avg hrs/user < 500 or Ret2 < 40%.
• Early‑Warning: Month1 < 70% or Gini > 0.4.

These thresholds mirror the WIOA continuous improvement model and guide targeted interventions.

Types of Analysis

• Pre‑Apprenticeship Readiness & Conversion — candidate screening, readiness scoring, barrier tracking and wraparound supports, and conversion rates into registered apprenticeship cohorts.

• Cohort Metrics — Core engagement and completion statistics, month‑by‑month retention, and approval rates.

• Retention Time‑Series — 30/60/90‑day survivorship analyses and attrition diagnostics.

• Equity & Engagement — Gini coefficient, top‑X% share, and equity vs engagement scatter analyses.

• Employer Performance — Heatmaps, contribution metrics, and ROI calculations quantifying productivity and retention gains.

• Risk Quadrant Analysis — Retention vs inequity mapping to identify high‑impact intervention opportunities.

• Narrative & Compliance Mapping — Executive summary, KPI tables, and recommendations directly linked to WIOA §116(b)(2)(A)(i) and TEGL 19‑16 guidance.